Booking system for personal trainers
Updated
A booking system for personal trainers lets clients book PT sessions online, pay by card when they book and get a reminder before the session. With Klarte you can offer a free intro call and paid sessions in the same booking link, see which channels bring in clients and get started with no monthly fee.
As a PT you often work at several locations and have clients who want to book in the evening. Arranging sessions by message takes time, and last-minute cancellations are lost income.
What should a booking system for personal trainers be able to do?
- Payment at booking. The client pays when the session is booked, so you don't have to chase payments.
- Free intro call. Let new clients book a no-obligation call before they buy sessions.
- Cancellation deadline. You decide how late a client can cancel and still get a refund.
- Reminder before the session. Email on all plans, SMS from Starter.
- Which channel works. With tracking links (Pro) you can see whether clients come from Instagram, ads or your website.
Example of services and deposits
| Service | Duration | Payment at booking |
|---|---|---|
| Intro call | 30 min | None |
| PT session | 60 min | Full payment |
| PT for two | 60 min | Full payment |
| Follow-up and programme | 30 min | Full payment |
Example setup. You set your own prices, durations and payment.
How to get started
- Create a free account and enter the times you can train clients.
- Create the intro call and PT sessions as separate services.
- Require payment at booking for PT sessions.
- Set a cancellation deadline.
- Put the link in your Instagram bio and send it to new clients.
What does it cost?
Klarte has four plans with no lock-in period. All include a calendar, booking page, card payments, deposits and email reminders. Prices below are per month. The fee per card payment is Klarte's share; Stripe charges its own card fee on top at Stripe's price for your country.
| Plan | Price | Per card payment | Users | SMS reminders |
|---|---|---|---|---|
| Free | €0/mo | 3% + Stripe card fee | 1 | No (email is included) |
| Starter | €29/mo | 2% + Stripe card fee | 1 | Bought as credits |
| Growth | €59/mo | 1% + Stripe card fee | 3 | 150 per month |
Cards issued outside the EU/EEA carry an extra 0.0 percentage points. See full details on the pricing page.
Questions and answers
Can clients pay for the PT session when they book?
Yes. Card payment is included on all plans. The session is marked as paid before it is confirmed.
How do I reduce last-minute cancellations?
Take payment or a deposit at booking and set a cancellation deadline. The reminder before the session means fewer people forget the appointment.
Do I need a website to use Klarte?
No. You get your own booking page with a link you can share on social media and in messages.
What does it cost?
Free costs €0 per month. You pay a transaction fee per card payment. Paid plans have lower fees.