Booking system for tattoo artists
Updated
A booking system for tattoo artists lets the client choose an available time online, pay a fixed deposit by card before the appointment is confirmed and receive an automatic reminder. With Klarte you can offer free consultations and deposit-required long sessions on the same booking page, share the link in your Instagram bio and start for €0 per month.
Tattoo sessions are long, sketch work is done before the client arrives, and one no-show can cost an entire workday. That’s why deposit and clear cancellation rules are more important for tattoo artists than for most other industries. Many still take bookings via Instagram messages, which creates a lot of back-and-forth and little overview.
What should a booking system for tattoo artists be able to do?
- Deposit per service. Set a fixed amount for sessions that require sketch work, and keep the consultation free.
- Long sessions without double-booking. A three-to-six-hour session blocks the calendar, and overlapping times cannot be booked.
- Booking link for Instagram. One link in your bio replaces “got a slot?” messages in the inbox.
- Reminder before the appointment. Email is sent automatically on all plans. SMS can be added from Starter.
- Custom cancellation rules. You decide the deadline. With a deadline of “Immediately” the deposit stays until you refund it yourself.
Example of services and deposits
| Service | Duration | Payment at booking |
|---|---|---|
| Consultation | 30 min | None |
| Small tattoo | 60 min | € 45 |
| Half-day session | 180 min | € 85 |
| Full-day session | 360 min | € 130 |
Example setup. You set your own prices, durations and deposit.
How to get started
- Create a free account and add your opening hours.
- Create the services: consultation, short and long sessions, with duration and price.
- Set a deposit for the sessions and choose a cancellation deadline.
- Connect card payments so the money goes directly to you.
- Add the booking link to your Instagram bio and website.
What does it cost?
Klarte has four plans with no lock-in period. All include a calendar, booking page, card payments, deposits and email reminders. Prices below are per month. The fee per card payment is Klarte's share; Stripe charges its own card fee on top at Stripe's price for your country.
| Plan | Price | Per card payment | Users | SMS reminders |
|---|---|---|---|---|
| Free | €0/mo | 3% + Stripe card fee | 1 | No (email is included) |
| Starter | €29/mo | 2% + Stripe card fee | 1 | Bought as credits |
| Growth | €59/mo | 1% + Stripe card fee | 3 | 150 per month |
Cards issued outside the EU/EEA carry an extra 0.0 percentage points. See full details on the pricing page.
Questions and answers
How much deposit should a tattoo artist charge?
Many tattoo artists charge a fixed amount that covers the sketch work and the time that would otherwise be lost if the client doesn’t show up, often higher for long sessions than for small tattoos. In Klarte you set a fixed amount per service. Mention in the service description that the deposit is deducted from the final price.
Can clients book a tattoo from Instagram?
Yes. You get a booking link that you place in your Instagram bio, in a story or as a reply to a message. The client only sees times that are actually available and pays the deposit in the same flow.
What happens to the deposit if the client doesn’t show up?
The deposit is already paid, so you don’t have to collect money later. You decide the refund rules for cancellations.
Can I have free consultations and paid sessions on the same booking page?
Yes. Deposit and price are set per service, so the consultation can be free while the sessions require a deposit.