Booking system for coaches and advisors
Updated
A booking system for coaches and advisors lets clients book an intro call or a paid session straight from a link, with no back-and-forth emails about timing. The client pays by card when booking and gets a reminder before the meeting. With Klarte you can start for free and offer several services of different lengths.
Advisors spend a lot of time finding a time that suits both sides. When the client sees your calendar and books themselves, you save on emails, and paid sessions are paid before they start.
What should a booking system for coaches and advisors be able to do?
- Free intro call. Lower the threshold for new clients with a short, free call.
- Payment before the meeting. The client pays for the session when booking.
- Different lengths. Create sessions of 30, 60 and 90 minutes.
- Reminder. Automatic email before the meeting, SMS from Starter.
- Privacy. Data is stored in the EU, and a Data Processing Agreement is in place.
Example of services and deposits
| Service | Duration | Payment at booking |
|---|---|---|
| Intro call | 20 min | None |
| Coaching session | 60 min | Full payment |
| Strategy meeting | 90 min | Full payment |
| Follow-up | 30 min | Full payment |
Example setup. You set your own prices and durations.
How to get started
- Create a free account and enter when you take meetings.
- Set up the intro call and paid sessions as separate services.
- Require payment at booking for the sessions.
- Agree on a meeting place or send a video link once the appointment is booked.
- Put the link in your email signature and on LinkedIn.
What does it cost?
Klarte has four plans with no lock-in period. All include a calendar, booking page, card payments, deposits and email reminders. Prices below are per month. The fee per card payment is Klarte's share; Stripe charges its own card fee on top at Stripe's price for your country.
| Plan | Price | Per card payment | Users | SMS reminders |
|---|---|---|---|---|
| Free | €0/mo | 3% + Stripe card fee | 1 | No (email is included) |
| Starter | €29/mo | 2% + Stripe card fee | 1 | Bought as credits |
| Growth | €59/mo | 1% + Stripe card fee | 3 | 150 per month |
Cards issued outside the EU/EEA carry an extra 0.0 percentage points. See full details on the pricing page.
Questions and answers
Can I offer a free intro call and paid sessions in the same link?
Yes. Price and payment are set per service, so the intro call can be free.
Can clients pay in advance?
Yes. Card payment is included on all plans, and the session is marked as paid before it is confirmed.
Does it work for online meetings?
Yes. Klarte handles the appointment, payment and reminder. You send the video link to the client yourself.
Is there a lock-in period?
No. You can cancel whenever you like.