Booking system for meeting rooms and venues
Updated
A meeting room booking system lets tenants see free times and book a room by the hour online, with payment when booking if you want. Each room is added with its number of seats, so nobody can book the same room at the same time. Klarte suits coworking spaces, business centres and anyone who rents out rooms and venues.
Renting out meeting rooms often happens by email and spreadsheet, which leads to double bookings and manual invoicing. A booking page with payment at booking makes the rental self-service.
What should a booking system for meeting rooms and venues be able to do?
- Multiple rooms. Add each room with its number of seats.
- Booking by the hour. Create offers for an hour, half a day or a full day, within opening hours.
- Payment when booking. The tenant pays by card when the room is booked.
- Confirmation and reminder. The tenant gets time, place and information automatically.
- Cancellation rules. Set a deadline and a late cancellation fee.
Example of services and deposits
| Service | Duration | Payment at booking |
|---|---|---|
| Small meeting room, 1 hour | 60 min | Full payment |
| Large meeting room, 1 hour | 60 min | Full payment |
| Meeting room, half day | 4 h | Full payment |
| Training venue, full day | 8 h | Deposit |
Example setup. You set your own prices, lengths and rules.
How to get started
- Create a free account and add your opening hours.
- Add your rooms with the number of seats.
- Create offers by the hour, half day and full day.
- Connect card payments and choose a cancellation deadline.
- Share the booking link on your website and in emails to tenants.
What does it cost?
Klarte has four plans with no lock-in period. All include a calendar, booking page, card payments, deposits and email reminders. Prices below are per month. The fee per card payment is Klarte's share; Stripe charges its own card fee on top at Stripe's price for your country.
| Plan | Price | Per card payment | Users | SMS reminders |
|---|---|---|---|---|
| Free | €0/mo | 3% + Stripe card fee | 1 | No (email is included) |
| Starter | €29/mo | 2% + Stripe card fee | 1 | Bought as credits |
| Growth | €59/mo | 1% + Stripe card fee | 3 | 150 per month |
Cards issued outside the EU/EEA carry an extra 0.0 percentage points. See full details on the pricing page.
Questions and answers
Can I rent out several meeting rooms from one booking page?
Yes. Each room is added as its own resource, and tenants only see times when that room is free.
Can the tenant pay when booking the room?
Yes. You choose whether the full amount, a deposit or nothing is paid when booking.
How long can a booking last?
From a few minutes to a full day, within the opening hours you set.